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LFC blog is a blog about small business accounting along with Quickbooks software and tax preparation. It will include commentary on important tax legislation as well as tax information resources. Liberty Financial is located in Roseville, Minnesota.
Now that the 2025 tax season has officially ended (October 15th, for those that filed extensions), Liberty Financial is moving ahead to the 2026 tax season.
Here you will find documents to help you prepare for 2026 taxes. This is the Letter of engagement for individuals and businesses. You can fill it in and transfer the document to LFC via Dropbox or other transfer service. Contact the LFC office before transferring the document.
Things to keep in mind:
In June of 2026, the US Department of Treasury analyzed the impact of the recent tax law changes (as well as the importance of extending the 2017 tax law) on working families. The complete analysis can be found here. Below you will find some of the highlights from the analysis:
Starting in 2026, non-itemizing taxpayers will be able to deduct contributions to qualified public charities. The limits on the deduction are as follows:
The IRS has been actively encouraging individual taxpayers to look into their array of online tools to help them gain information relating to one's tax situation. This would include:
Depreciation and Section 179 Deductions can be a challenging aspect of one's business accounting and tax return. The regulations regarding these deductions can be complex. Despite the complexity, general definitions and rules are provided below:
Depreciation defined
Depreciation - for assets with a useful life of greater than 1 year, an annual depreciation expense is available for each year of an asset's useful life. Assets would include office furniture, vehicles, buildings, intangible assets, machinery, tools, etc. Each one of these assets has a recovery period (useful life) for which an expense can be taken. Below are examples of various assets and their recovery periods per the IRS:
Office furniture 7 years
Automobiles 5 years
Appliances 5 years
Residential Rental Prop 27.5 years
Computers 5 years
Normally, these assets would be depreciated over its recovery period. For example, an appliance costing $2000 and depreciated over 5 years would experience a $400 deduction each year for 5 years.
Section 179 defined
Section 179 deduction - refers to expensing an asset on one's tax return in its first year (deducting its entire cost) rather than depreciating it over its useful life. The IRS provides guidelines on when this is permissible and what the limitations are. You can find information on Section 179 and other depreciation information here.
The use of 179 deduction for an asset in its first year is illustrated below in a simple example to reflect tax savings:
Purchase of asset:
Office computer $5000 (Purchased 1/1)
First year depreciation 1000 (5 year property)
179 Deduction 5000
The 179 Deduction provides tax savings of: 5000
.22 (tax bracket)
1100 Tax savings
For businesses with frequent turnover of assets, a strategy of when to use Section 179 with asset purchases and when not to use it can provide optimal tax savings over the long term. However, a point should be made regarding 179 deduction: if an asset has been expensed using Section 179 and it is disposed (sold, donated to a charity, given away, etc) before its useful life has passed (example: a computer disposed of before 5 years when it had been expensed by 179), the item is subject to depreciation recapture. This means the item needs to recapture the depreciation taken before it would have been fully depreciated had it not been expensed with 179. The recaptured depreciation is added back on one's tax return in the year of disposal.
Handling depreciation expense for a business can be challenging. Let LFC help your business work with you in determining a strategy for your fixed assets. Use the Contact Us or Set Appointment feature on this blog to schedule a time.
Accounts Receivable and Accounts Payable are processes in an accounting system to handle 2 important functions that aid in the production of financial statements for a business or organization. Each process is explained below:
1. Accounts Receivable
Accounts Receivable is part of the income side of a business. Invoices are produced to record sales of products or services purchased by one's customers. Invoices keep track of who purchased items as well as what was purchased. They are vital in maintaining sales of inventory (if a business sells inventoried items) and Cost of Goods Sold for the financial statements (when items invoiced and sold).
When a business provides terms to its customers (allow customer to pay over time - ex: Net 30 days), the invoice/accounts receivable system helps monitor when customers have paid and how much, which helps in knowing if invoices have been fully paid.
Accounts Receivable system also helps businesses monitor which customers are good customers who pay their invoices consistently, or which customers are not paying their invoices promptly (and ones not to extend additional credit).
2. Accounts Payable
Accounts Payable is part of the expense or asset purchases system of a business. Bills from vendors are entered into accounts payable to record purchases of inventory items, various expenses (ex: utilities) or assets like machinery and equipment. Checks are cut or electronic transfers are made as payments for the bills to satisfy one's obligation to the vendors. Accounts Payable provides the system to monitor bill payments to help with cashflow by determining when bills should be paid.
Quickbooks software can help manage Accounts Receivable and Accounts Payable for businesses. It will handle even the more sophisticated systems that involve electronic payments and online processing. It will ensure data is reporting correctly on the financial statements and one's customer and vendor records are maintained properly.
Now is a good time to begin year-end tax planning. As we move into the 4th quarter of 2026, it makes sense to review income and expenses along with making the necessary projections of income and expenses to determine the year's tax liability.
A series of appointments before the end of the year with one's accountant is vital to stay on top of one's tax situation. This is extremely important if one owns and operates a business, particularly one that may have inconsistent revenue. It is also important if one's financial situation has changed dramatically for previous years. This would include the receipt of retirement distributions, lump sum received from social security, an inheritance, etc. Perhaps one's personal situation has changed (i.e. newly married, death of spouse, divorce, newborn child or adoption, etc). Thus, these changes warrant an analysis before year-end.
It is also important to keep in mind that as of this writing, there are 2 quarters remaining in 2026 to make estimated tax payments. These opportunities are available if it is necessary for one to make estimated payments in order to pay the proper amount of tax into the government. LFC can help with year-end planning and tax payment calculations. Use the Contact Us and Set Appointments features on this blog to contact the office.
The IRS publishes guidelines on how long to keep accounting records. These are records such as income, deductions, or credits taken on a tax return. The IRS defines a period of time ('period of limitations') for holding records as the time for which one can amend a return or the IRS can impose more taxes on the taxpayer.
The time periods for income tax returns include:
Many businesses hire independent contractors to fulfill work they need done rather than hire someone as an employee. Plus, they may need the workers for a short-term basis, depending on the industry. Businesses may also use independent contractors to obtain a specific skills for which they do not currently have from their staff.
Whatever the purpose for the use of independent contractors, independent contractors provide businesses with the opportunity to obtain flexible labor and expertise when they need it.
Despite the positive aspects of independent contractor labor, the IRS has some specific guidelines businesses must be aware of when hiring such individuals. Misclassifying someone as independent can become costly for an employer. Information from the IRS can be obtained here.
In general, the key indicator as to whether someone is an employee vs. an independent is the amount of control the employer places over an individual to perform the work. There are other factors to consider, but control of the end result is extremely important to assess so as not to misclassify the relationship.
The two forms of control the IRS will look at to determine the nature of the business relationship are:
Sales tax complexity
Sales tax compliance can be challenging for businesses. One needs to understand not only what items or services are taxable, but also what rate is applied to transactions.
In Minnesota, sales tax rates are assessed based on where a product is delivered, not where the transaction originated. Plus, if a business has sales in other states, one needs to determine if those sales are taxable, and assess whether the volume of sales in a particular state (sales threshold) or total number of sales within the state (sales transactions) meets its reporting criteria. Once the threshold criteria have been met for a particular state, a business will need to register with a state's Department of Revenue in order to file sales tax reports in the future.
The state of Minnesota provides Sales Tax information to guide businesses through this process. You can find it here. Streamline Sales tax reporting can help with sales tax issues in other states. This information can be found here.
The state of Minnesota's complex sales tax system is compounded by the number of entities that assess a sales tax. Many counties and cities have imposed sales taxes. Here you will find a guide (thru 9/30/26) of sales tax rates for the many municipalities that impose a sales tax in the state.
Quickbooks software
Quickbooks software can manage sales taxes for businesses. Whether a business is a stand-alone retail operation, or a business that distributes its products to a wider geographical area, Quickbooks can handle the process. For more complex sales tax situations, 3rd party apps are available to work with Quickbooks to properly calculate sales taxes.
If you need assistance with sales tax issues, contact LFC.
In the consulting business, retainers are received from clients for future work on projects or on-going consulting services. How to handle this for accounting purposes is an important concern.
First of all, if the consulting business accounting system operates on a cash basis, the receipt of a retainer would be recorded as income even through no work has been done yet to be applied against the retainer received. Therefore, a system outside of the accounting system, perhaps a spreadsheet, would monitor hours worked and applied against the retainer.
If the accounting system is an accrual system, the initial receipt of the retainer is recorded as Unearned Revenue. This means that the receipt of the retainer does not generate income. Work performed and invoiced against the retainer is when the income is earned. Once work is performed, invoices can be created and applied against the retainer based on how work is charged: per hour, flat rate, etc.
If charging customers by the hour, one could make use of Quickbooks timesheets to monitor time charged against a project and applied against an already received retainer. This will help keep track of the work performed as well as know how much of the retainer has been used.
Keep in mind, if a retainer has not been fully exhausted, the remaining balance would be a liability for the company and owed back to the customer.
If your business accepts retainers and is unclear how to handle them, contact Liberty Financial for more information.
Some key provisions of the One Big Beautiful Bill Act (OBBBA) of 2025 kick in for 2026 or are adjusted for inflation. Below is a short list of important items for the 2026 tax preparation season:
1. Educator expenses of $350 to be deducted without itemizing. Excess of $350 can be deducted on Schedule A and not subject to 2% AGI limitation.
2. $2500 of Education loan interest is deductible.
3. Annual gift tax exclusion amount is $19,000.
4. Standard mileage (use of car for business, charities, or medical) per mile:
a. Business - 1/1/26 to 6/30/26: 72 cents; 7/1/26 to 12/31/26: 76 cents
b. Charities - 14 cents
c. Medical - 1/1/26 to 6/30/26: 20.5 cents: 7/1/26 to 12/31/26: 23.5 cents
5. Recipients of 1099 Misc or 1099 NEC: reporting organizations will issue forms if amount paid to qualifying individuals is $2,000 or more (prior to 2026 amount was $600).
6. Child and Dependent Care credit - up to 50% of expenses (prior years: 35%)
7. Mortgage insurance premiums are included as qualified mortgage interest.
8. Gambling losses are reduced to 90% of losses against gambling winnings.
9. SALT (State and local tax) deduction limitation raised to $40,400 for 2026.
10. Charitable deduction of $1,000 ($2,000 for Married filing jointly) for non-itemizing taxpayers.
11. 529 Education Plans - distribution increase from $10,000 to $20,000 for elementary and secondary school expenses in 2026.
These are some of the provisions of the OBBBA for 2026 to be aware of. LFC can help taxpayers learn more about the 2026 filing season and what other items of the law may impact them.
Contact LFC for more information or set an appointment.